Sales & Purchase Ledger Clerk ( 12 months FTC)
UK Visa Sponsorship Analytics
Occupation Type
Book-keepers, payroll managers and wages clerks
Occupation Code Skill LevelMedium Skilled
Sponsorship Salary Threshold
£41,700
(£21.38 per hour)
Standard minimum applies
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Description
Role Definition:
Management of the sales order process from entry to invoicing, support financial controls
around purchasing and expenses, and assist with month-end tasks. This role ensures timely and
accurate processing of sales and purchase documentation, effective management of credit
claims, and reliable reporting to support weekly and monthly accounts.
Department: Finance
Reports To: Financial Controller
Contract: 12 Months FTC (With Potential To Extend)
Salary: Competitive
Holiday Entitlement: 22 Days + Statutory Bank Holidays
Location: On Site - ABP York
Key Responsibilities:
Sales Order Management
Manage all sales orders, including export and commercial orders, ensuring accurate data
Entry And Compliance With Company Requirements.
Monitor order status and liaise with operations, logistics, and sales to ensure smooth
fulfilment.
Handle documentation for export requirements (commercial invoices, packing lists,
compliance docs).
Invoicing & Sales Release
Release completed sales orders for invoicing after validating accuracy of quantities, pricing,
and supporting documentation.
Generate and issue customer invoices in accordance with contractual or commercial terms.
Process and track customer credit claims, ensuring appropriate approvals are obtained.
Invoice & Purchase Order Management
Process incoming purchase orders and supplier invoices, ensuring correct coding and
approval.
Match invoices to purchase orders and delivery confirmations.
Work with suppliers and internal teams to resolve discrepancies.
Expense Approval
Review and approve employee expenses in line with company policies.
Check receipts, coding, and policy compliance prior to approval.
Month-End Support
Management of the sales order process from entry to invoicing, support financial controls
around purchasing and expenses, and assist with month-end tasks. This role ensures timely and
accurate processing of sales and purchase documentation, effective management of credit
claims, and reliable reporting to support weekly and monthly accounts.
Department: Finance
Reports To: Financial Controller
Contract: 12 Months FTC (With Potential To Extend)
Salary: Competitive
Holiday Entitlement: 22 Days + Statutory Bank Holidays
Location: On Site - ABP York
Key Responsibilities:
Sales Order Management
Manage all sales orders, including export and commercial orders, ensuring accurate data
Entry And Compliance With Company Requirements.
Monitor order status and liaise with operations, logistics, and sales to ensure smooth
fulfilment.
Handle documentation for export requirements (commercial invoices, packing lists,
compliance docs).
Invoicing & Sales Release
Release completed sales orders for invoicing after validating accuracy of quantities, pricing,
and supporting documentation.
Generate and issue customer invoices in accordance with contractual or commercial terms.
Process and track customer credit claims, ensuring appropriate approvals are obtained.
Invoice & Purchase Order Management
Process incoming purchase orders and supplier invoices, ensuring correct coding and
approval.
Match invoices to purchase orders and delivery confirmations.
Work with suppliers and internal teams to resolve discrepancies.
Expense Approval
Review and approve employee expenses in line with company policies.
Check receipts, coding, and policy compliance prior to approval.
Month-End Support
Assist in closing sales orders and invoices at month-end to ensure an accurate cut-off.
Support reconciliations related to sales, credits, and purchasing.
Provide required data or summaries for management accounts.
Skills & Competencies
Strong organisational skills and ability to manage multiple tasks.
Excellent attention to detail and numerical accuracy.
Confident communication with sales, operations, management,
suppliers, and customers.
Ability to understand and follow financial processes and controls.
Proficient in Microsoft office, especially Excel and finance/ERP systems.
Experience & Qualifications
Experience in order processing, invoicing, AP/AR, or similar
admin/finance role.
Understanding of purchasing, sales ledgers, and credit processes.
Knowledge of export documentation (advantageous but not essential)
Support reconciliations related to sales, credits, and purchasing.
Provide required data or summaries for management accounts.
Skills & Competencies
Strong organisational skills and ability to manage multiple tasks.
Excellent attention to detail and numerical accuracy.
Confident communication with sales, operations, management,
suppliers, and customers.
Ability to understand and follow financial processes and controls.
Proficient in Microsoft office, especially Excel and finance/ERP systems.
Experience & Qualifications
Experience in order processing, invoicing, AP/AR, or similar
admin/finance role.
Understanding of purchasing, sales ledgers, and credit processes.
Knowledge of export documentation (advantageous but not essential)