Senior Company Secretarial Officer
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Role Overview
PCCW Global is seeking an experienced Company Secretary to provide corporate secretarial support across our entities in the UK, EMEA and the Americas.
As an international division of HKT (SEHK: 6823), Hong Kong’s premier telecommunications provider, PCCW Global operates a diverse global business footprint spanning Asia Pacific, Europe, Africa, the Middle East and the Americas. Global legal team plays a key role in ensuring strong governance and compliance across all regions.
The successful candidate will join a dynamic international legal & corporate secretarial function and will report directly to the Chief Legal Counsel based in Hong Kong.
Key Responsibilities
- Maintain corporate records and statutory registers for Group entities in the UK, EMEA and the Americas.
- Prepare and file statutory forms, annual returns, annual audits, confirmation statements and other required corporate filings with authorities such as Companies House and local registries.
- Assist with drafting and organising board and shareholder resolutions, minutes, notices and other governance documents.
- Support the incorporation, dissolution and restructuring of overseas entities.
- Track regulatory updates and filing deadlines to ensure ongoing compliance with local corporate governance requirements.
- Work with and manage external corporate secretarial agents, external law firms, and service providers across multiple jurisdictions.
- Coordinate document execution processes, including signature packages, powers of attorney, notarisation and apostille arrangements.
- Maintain internal entity management systems, databases and corporate document repositories.
- Support KYC/AML information requests from banks, customers and business partners.
- Collaborate closely with Global Legal, Finance, Tax, HR and other teams on corporate matters.
Qualifications & Experience
- Degree or diploma in Law, Corporate Governance, Business Administration, or related discipline, with at least 5-8 years of experience in corporate secretarial, governance or legal administration work (experience with UK/EU entities is a strong advantage).
- Familiarity with Companies House filings and EU corporate governance frameworks preferred.
- Experience working with external corporate service providers is beneficial.
- Good understanding of basic corporate law concepts and entity management principles.
- Good written & verbal communication and interpersonal skills.
- Proactive, responsible and able to work both independently and as part of a team.
- Comfortable working in a multicultural and geographically dispersed team environment.
- Proficiency in MS Office, with strong Excel skills; experience with entity management systems is a plus.