Subsidiaries Assistant Company Secretary
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Job Title: Subsidiaries Assistant Company Secretary
Salary: c£45,000 - £52,500 Dependant on experience
Location: 1 Park Square West, London (Hybrid Working)
Job Type: Permanent
Hours: Full-time, 37.5 hours per week
The Role
We are currently seeking to appoint a Subsidiaries Assistant Company Secretary to join our Corporate Services team. Applicants must hold an ICSA qualification, or be part-qualified, as this is an essential requirement for the role.
Reporting to the Deputy Company Secretary and accountable to the Company Secretary / Director of Legal, this role will play a key part in supporting the governance and statutory compliance of our subsidiary companies connected to the charity and hospital.
The successful candidate will work closely with the Deputy Company Secretary, Executive Team and Boards to ensure subsidiary businesses operate in accordance with their governing documents, company law, charity law and regulatory requirements. This is an excellent opportunity for an ICSA qualified or part-qualified governance professional with strong board support experience to contribute within a complex and purpose-driven healthcare environment
About Us:
Established in 1932, The London Clinic is one of the UK's largest private hospitals, with eight state-of-the-art facilities in the heart of London's medical community around Harley Street. As a charity, we reinvest in cutting-edge treatments, technology, and facilities to benefit our patients, staff, and the wider community.
We offer a comprehensive range of services, from complex medical and surgical procedures to specialist cancer care. The London Clinic is known for its supportive, collaborative culture where every contribution is valued, guided by our core values: We go further, We work as one, We personalise care.
Key Duties:
Board and Committee Support
- Lead the organisation and management of all subsidiary company meetings in line with governing documents
- Deliver and maintain the annual subsidiaries meeting calendar
- Prepare agendas and commission reports, presentations and papers
- Collate and issue meeting packs in a timely manner, supporting authors and drafting papers where required
- Act as secretary to subsidiary board and members' meetings, including producing accurate board-level minutes
- Draft and review terms of reference, resolutions and action logs
- Maintain records of matters reserved to Boards and Committees
Directors, Members and Statutory Compliance
- Support the administration of all subsidiary companies
- Ensure Boards and Committees are properly constituted and supported
- Coordinate and maintain statutory filings and corporate records
- Arrange and maintain records of directors' and members' induction and training
- Support year-end processes and external audits, including contributing to Annual Reports
Wider Corporate Governance Support
- Provide cross-cover for Company Secretariat duties as required
- Support strategic or exceptional governance projects, including implementation of new legislation, guidance development and gap analysis
- Maintain strict confidentiality and promote high standards of professionalism and integrity
Skills and Experience:
Qualifications:
- ICSA qualified or part qualified(Essential)
Experience
- Minimum of 4 years' experience within a similar sized limited company or charity
- Experience supporting Boards and Committees, including agenda setting and minute taking
Knowledge
- Corporate governance and company law
- Charity law and governance
- Healthcare regulation (desirable)
Skills
- Ability to work autonomously and manage competing priorities
- Excellent written and verbal communication skills
- Strong board-level minute taking skills
- High level of professionalism and discretion
- Excellent attention to detail
- Proactive and self-reliant approach
- Ability to build effective working relationships at senior level
Benefits
We offer a range of benefits including flexible working and great career opportunities. Our core benefits are:
Private Medical Insurance
Contributory pension scheme (total contribution up to 20%)
25 days holiday plus bank holidays
Life assurance
Travel season ticket loan
Family friendly benefits
A range of retail discounts
Excellent career development; with clear career pathways and access to further education
We are committed to safeguarding and protecting all adults at risk, children and young people by implementing robust safer recruitment practices during our selection process. Pre-employment checks are undertaken in accordance with industry standards and regulations, and successful applicants may be required to undertake an Enhanced Disclosure via the Disclosure and Barring Service (DBS). If you would like further information about our safer recruitment policy then please contact a member of our recruitment team.
The London Clinic is proud of its diverse workforce and is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We absolutely welcome applicants from underrepresented groups; if you think you have the skills and experience for the job, please apply - we would love to hear from you regardless of your background.