Team Assistant

Team Assistant
Location: Canary Wharf, Bank Street
Role Type: Contract - 12 months
Work Setup: Hybrid

Who We Are

Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

Who You Will Work With

Our client is a global financial services firm that manages wealth, navigates complex markets, and designs strategic financial objectives. The firm provides risk management solutions across a variety of sectors, emphasising long-term relationships and innovative approaches to financial challenges.

Role Overview:

We are hiring a Team Assistant to join a dynamic team supporting senior bankers. This role involves managing diaries, scheduling meetings, arranging complex travel, and processing expenses in line with company policy. Strong organisation, discretion, and the ability to prioritise effectively are essential. This is a great opportunity for someone looking to build a career in a corporate, client-focused environment.

What You'll Do:
This role requires a professional junior Team Assistant to provide a fast and efficient service to a large team of Junior Bankers (Analyst, Associate, VP) in the GPEG team (Power & Energy) in the Investment Banking Division.

Secretarial / Administrative Support

• Manage communication with internal teams and external clients, supporting relationship-building domestically and internationally
• Maintain CRM system and client contact information; arrange meetings, conference calls, provide phone coverage for senior bankers

Diary Management

• Proactively manage calendars, prevent clashes, and resolve scheduling conflicts

Travel & Expenses

• Coordinate travel (flights, hotels, visas, transport) in line with Firmwide Expense Policy
• Prepare itineraries and agendas
• Process expenses via Concur and ensure compliance and timely submission
• Track expenses through internal systems

Events & Ad Hoc Support

• Support event planning (team, client, social events)
• Handle ad hoc tasks (e.g., business cards, small projects)

Coverage Support

• Provide cross-team phone and diary cover during absences
• Ensure smooth handovers and consistent assistant support

What You Bring:

• Professional, proactive, and people-oriented with strong communication skills
• Highly organised with excellent time management and attention to detail
• Calm under pressure and adaptable to last-minute changes
• Team player with initiative and accountability
• Discreet and able to handle confidential information
• Good knowledge of Microsoft application (Windows10), and in particular Outlook; familiarity with Concur, CRM systems, travel booking tools, and Zoom
• Experience working in Investment Banking (Corporate Finance, M&A Advisory) preferred but not essential; training provided

What's Next:

If you are ready to take the next step, apply now. Successful applicants will be contacted directly by a recruiter to discuss the role more.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at adjustments@robertwalters.com to discuss how we can support you.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.