Vehicle Operations Controller
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What we do. Electric Car Leasing
Why we do it. Greener. Fairer. Future.
We are looking for a Vehicle Operations Controller to join our growing Vehicle Operations team as our fleet continues to scale. This is a fantastic entry point into our Vehicle Operations team and a chance to help us deliver our mission of making the transition to zero-carbon driving seamless.
Our customers love us (just check our Excellent Trustpilot rating!), and a huge part of that is how we look after them when their car is off the road. Your mission is to help keep things moving. You will provide vital support to the wider team, ensuring that dealerships and body shops stay on track, our drivers get their cars back quickly, and our fleet costs are kept under control.
In this role, you will work closely with our Vehicle Operations Specialists
You’ll play an important operational role coordinating with dealerships, manufacturers and repair partners to ensure repairs progress efficiently, hire vehicles are managed appropriately, and our drivers feel supported throughout the process.
This role requires someone who is organised, proactive and confident in communicating with both drivers and partners, while ensuring cases are progressed and escalated when required.
Manage Repair Progress: Act as a key contact for dealerships and body shops, proactively checking in via phone and email to ensure vehicle repairs are progressing and downtime is kept to a minimum.
Work Across our Dealer Network: Work closely with our Network Manager and Dealer Operations team to build strong relationships across our dealership network. You’ll help develop a reliable portfolio of repair partners that the downtime team can confidently rely on to support our drivers.
Monitor Hire Vehicle Usage: Track hire vehicles across active cases to ensure drivers remain mobile while their vehicle is being repaired and help the team manage hire durations effectively.
Support Cost Recovery : Assist the team in gathering the necessary information from OEMs and partners to support recovery of hire costs where repairs have been delayed.
Identify Issues and Escalate: Recognise when repairs are not progressing as expected and escalate or hand cases over to a Vehicle Operations Specialist where required. Clear handovers ensure compliance is maintained and the right expertise is applied at the right time.
Maintain Accurate Records: Ensure all updates are captured accurately in our internal systems so the wider team always has visibility of each case and the next steps required.
Exceptional Organisation: You’ll be tracking multiple vehicle updates at once; being a natural "finisher" who leaves no loose ends is essential.
A Desire to Learn: You are excited to start your career in a fast-paced environment and are comfortable adopting new processes as the team grows.
Motor Industry Experience: Experience within the motor industry (dealership, fleet, service desk or similar). You should understand the difference between a dealership and manufacturer and how repairs and service processes typically operate.
Understand the Automotive Structure: Develop a clear understanding of how dealerships and manufacturers operate, including the hierarchy within dealership service teams. Knowing who to speak to and how to move issues forward quickly will be key to success in this role.
A ‘Phone-First’ Approach: You understand that a quick phone call is often the best way to get an update. You are comfortable picking up the phone to get things moving.
Relationship Building: Able to build strong working relationships with dealers and partners while knowing when to be persistent to ensure progress for our drivers.
Organisation & Prioritisation: Comfortable managing multiple vehicle updates at once. You are organised, proactive and able to keep track of numerous moving parts.
Attention to detail: You take pride in maintaining accurate records and ensuring all updates and next actions are clearly documented.
Team-Oriented Approach: You understand when to progress a case independently and when to involve a Vehicle Operations Specialist to ensure the best outcome for our drivers.
Adaptability: You’re comfortable working in a fast-growing environment where processes evolve as the fleet and team expand.
You’ll gain exposure to dealership networks, manufacturer processes and fleet operations while working closely with experienced specialists across the Vehicle Operations team.
For someone who enjoys problem solving
💰 Wondering what the salary for this role is? Just ask us! On a call with one of our recruiters it's something we always cover as we genuinely want to match your experience with the correct salary. The reason why we don't advertise is because we honestly have a degree of flexibility and would never want salary to be a reason why someone doesn't apply to Octopus - what's more important to us is finding the right octofit!
🎉 Octopus Energy Group is a unique culture. An organisation where people learn, decide, and build quicker. Where people work with autonomy, alongside a wide range of amazing co-owners, on projects that break new ground. We want your hard work to be rewarded with perks you actually care about! 🎁 Visit our perks hub - Octopus Employee Benefits
🏆 Octopus Electric Vehicles, part of the Octopus Energy Group, won the Sunday Times best company to work for in 2024. We were named 6th out of the top 100 start-ups to work for by Tempo in 2025 and on Glassdoor we were voted 50 best places to work in 2022. Our Group CEO, Greg has recorded a podcast about our culture and how we empower our people. We’ve also been placed in the top 10 companies for senior leadership
P.s.
About us
The electric revolution has arrived - and from 2035 you’ll no longer be able to buy a new petrol or diesel car in the UK.
We’re building a whole new way for drivers to join the electric charge and not only learn about and shop for their EV online, but experience a 'lease for life' through an industry changing customer experience. This is the chance to join one of the UK’s most exciting start-ups - making it easy for individuals and businesses to go electric by getting their car, charger and energy all in one cracking deal.
Octopus Electric Vehicles launched in 2018 to make it seamless to switch to cleaner, greener driving. Our mission is to drive sustainable change, decarbonise the planet and provide our customers with fair pricing and a fantastic experience.
We're an Octopus Energy company—an innovative new energy supplier. We are part of the Octopus Energy Group, which seeks to improve the lives of millions of people by transforming the industries we operate in. The Octopus Group incorporates Octopus Energy, Octopus Healthcare, Octopus Investments, Octopus Property, Octopus Ventures and Octopus Labs.
Please note we use AI to help us assess applications fairly and objectively.
If this sounds like you then we'd love to hear from you.
Are you ready for a career with us? We want to ensure you have all the tools and environment you need to unleash your potential. Need any specific accommodations? Whether you require specific accommodations or have a unique preference, let us know, and we'll do what we can to customise your interview process for comfort and maximum magic!
Studies have shown that some groups of people, like women, are less likely to apply to a role unless they meet 100% of the job requirements. Whoever you are, if you like one of our jobs, we encourage you to apply as you might just be the candidate we hire. Across Octopus, we're looking for genuinely decent people who are honest and empathetic. Our people are our strongest asset and the unique skills and perspectives people bring to the team are the driving force of our success. As an equal opportunity employer, we do not discriminate on the basis of any protected attribute. Our commitment is to provide equal opportunities, an inclusive work environment, and fairness for everyone.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.