Veterinary Nursing Administrator

The vacancy

Job Purpose

Working across the Veterinary Nursing (VN) Qualifications and Examinations teams, this role provides comprehensive administrative support to ensure the effective delivery of a wide range of activities. Key responsibilities include supporting the registration process for veterinary nurses trained outside the UK who are seeking entry to the RCVS Register, as well as administering aspects of the pre-registration examinations.

The role also supports the work of VN Qualifications Assessors by assisting with the coordination and logistical arrangements for qualification-related visits, as required. A central part of the position involves the accurate collection, processing, and distribution of data and information, alongside providing support for meeting administration and logistics.

In addition, the postholder works closely with the Director of Veterinary Nursing and provides secretariat support to the Accreditation Committee for Veterinary Nurse Education (ACOVENE), contributing to the effective planning, delivery, and follow-up of meetings and related activities.

This is a full-time, London-based role with some flexibility for remote working. Occasional travel to examination and qualification provider locations (including delivery sites, training practices, and awarding organisations/universities) will be required, including overnight stays and some weekend work.

Key Responsibilities

General administration duties

• Monitor and manage the overseas application process for veterinary nurses educated outside the UK, including reviewing and updating guidance and application forms, providing advice to applicants, processing applications in line with published policies, undertaking documentation verification checks, and conveying application decisions.

Pre-Registration Examinations

• Provide administrative support for the Pre-Registration Examinations, including reviewing and updating forms and guidance, acting as point of contact for candidates, and processing applications for the Period of Supervised Adaptation (PSA).
• Maintain accurate candidate records, examination entries, and results.
• Support the Examination Assessor in preparing timetables, schedules, and documentation.
• Assist with question bank maintenance, Reasonable Adjustments, Special Consideration, and Appeals processes.
• Support the delivery of examinations, including preparing necessary resources, attending examinations, Invigilating where required and providing assistance to examiners and candidates.
• Process examination mark sheets, prepare and dispatch examination results.
• Attend Examination Board meetings and take minutes as required.
• Collate examination-related data to support reporting and continuous improvement.

Accreditation (ACOVENE) Support

• Provide secretariat support for accreditation committees, including preparing agendas, papers, and minutes, and tracking action points.
• Liaise with accredited schools and external panel members, responding to queries and coordinating visitations and accreditation events.

Events and Project Support

• Support the organisation and delivery of veterinary nursing events, including booking rooms, liaising with internal teams, preparing materials, and acting as a point of contact for delegates, speakers, and other stakeholders.
• Provide on-site support during events and collate feedback to inform continuous improvement.

General Support

• Provide occasional support to the Statutory Membership Examinations Team, undertaking responsibilities aligned with Pre-Registration Examinations.
• Contribute to project administration and other tasks as requested by the Director of Veterinary Nursing.

Other Responsibilities:

• Work with relevant teams and VN colleagues to manage review and update policies and procedures ensuring existing processes align with our strategic objectives.
• Attend and contribute to both professional and public facing events where necessary.
• Work with relevant teams and VN colleagues to ensure website and RCVS Academy content relating to veterinary nursing is up-to-date and relevant.
• Carry out any other relevant tasks as may be reasonably requested by the Director of Veterinary Nursing.

Essential Criteria

• Educated to ‘A’ Level or equivalent
• Excellent time management and proven ability to meet deadlines
• Ability to prioritise tasks and organise multiple diaries
• Excellent verbal and written communication skills; ability to liaise with stakeholders at all levels and with varying technical backgrounds

Qualifications

See essential criteria

Skills, Knowledge & Experience

See essential criteria