Ward Administrator
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An exciting opportunity has arisen to join the 7B General Medicine administration team at North Bristol Trust as a Ward administrator
The post holder will work as part of the 7B admin team to provide a comprehensive administrative service to the 7B Management team and Senior Nurses within 7B
Job description
To provide a high profile leadership to the department and be available to give advice to staff.
To be responsible for all Health & Safety issues, ensuring that staff are aware of Health & Safety policy, addressing any training need/operational/resource issue.
To manage annual leave/study leave/sickness for all staff working in 7B through the E-Rostering computer system, providing necessary information to Human Resources to facilitate monitoring of manpower information.
To identify to the appropriate staff nurse, any emerging trends in sickness absence in accordance with Trust policy.
To monitor budget for provision of all stationary requirements.
To maintain effective communication within the department by attending regular team meetings, ensuring the Directorate communication process is robust.
To ensure that data entry is of the highest standard.
At the request of the Clinical Matron/ General manager/Head of Nursing/Support Manager, to provide ad hoc information and reports as required.
To develop good working relationships with colleagues both internal and external to North Bristol Trust.
To ensure office equipment is regularly maintained in good working order and complies with Health & Safety regulations.
To attend meetings to take minutes, involvement with room booking and the distribution of agendas/minutes and reports.
To represent Theatres and Medirooms at meetings as identified by the Clinical Matron/Support Manager
To maintain close working relationships with nursing and medical staff who use 7B in order to provide a seamless service to all patients/relatives attending the department.
To maintain/update major incident call-out list on a regular basis
To collate and respond to all donations/thank you letters received in the departments.
Identify and organise Nursing Staff appraisals with appropriate Team Leaders ensuring paperwork is sent out in a timely manner.
Be responsible for prompting staff with regard to renewal of professional registration.
Undertake any other admin or clerical duties that may be delegated appropriate to the job band.
Person specification
Education
Essential
- Functional Skills- Maths and English
Work Experience
Essential
- Previous NHS experience in hospital administration
Desirable
- Experience of using initiative but understanding when to request support from others.
Knowledgse/Skills/Abilities
Essential
- Demonstrate excellent analytical skills and be able to understand and work with SOPs and processes.
About the employer
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.