Curriculum Records Coordinator (111283-0226)
CompanyUniversity of Warwick
Location
Coventry, England, United Kingdom
Employment TypeFull-time
Posted At4/5/2026
UK Visa Sponsorship Analytics
Occupation Type
Records clerks and assistants
Occupation Code Skill LevelIneligible
Sponsorship EligibilityIneligible for Sponsorship
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Description
About The Role
Informal Queries
Initially, through the rest of 2025-26, you will work as part of the project team to deliver a large-scale collection, cleansing, and transformation of all curriculum data, ready to migrate this into our new Curriculum Management System supplied by Akari, ensuring a single source of truth from the start. Thereafter, your role will broaden to the full range of responsibilities set out below as we establish our steady-state services and processes.
Central to your role will be proactive outreach and collaboration with academic departments across the University. You will take the lead in helping colleagues become familiar with new systems, processes, and ways of working, offering guidance, training, and practical support to ensure smooth transitions and a shared understanding of best practice. Your responsibilities will also include supporting system enhancements, resolving data queries, and serving as a reliable point of contact for staff regarding curriculum records.
You will play an integral part in process improvements, such as assisting with student module selection workflows and supporting academic departments in verifying records. By championing high-quality practices and building positive relationships across our community, your work will underpin excellent educational experiences and ensure our curriculum data supports the University’s high standards.
About You
Informal Queries
- For informal queries about the role, please contact Charles Michael (Curriculum Records Manager) at Charles.Michael@warwick.ac.uk
- We will consider applications for employment on a part-time or other flexible working basis (e.g. job share), despite the position being advertised as full-time.
Initially, through the rest of 2025-26, you will work as part of the project team to deliver a large-scale collection, cleansing, and transformation of all curriculum data, ready to migrate this into our new Curriculum Management System supplied by Akari, ensuring a single source of truth from the start. Thereafter, your role will broaden to the full range of responsibilities set out below as we establish our steady-state services and processes.
Central to your role will be proactive outreach and collaboration with academic departments across the University. You will take the lead in helping colleagues become familiar with new systems, processes, and ways of working, offering guidance, training, and practical support to ensure smooth transitions and a shared understanding of best practice. Your responsibilities will also include supporting system enhancements, resolving data queries, and serving as a reliable point of contact for staff regarding curriculum records.
You will play an integral part in process improvements, such as assisting with student module selection workflows and supporting academic departments in verifying records. By championing high-quality practices and building positive relationships across our community, your work will underpin excellent educational experiences and ensure our curriculum data supports the University’s high standards.
About You
The ideal candidate will bring experience from student/programme administration or student systems roles, demonstrating a keen eye for detail and a methodical approach to managing data. You will thrive on collaborative working, and your approachable style will help you engage effectively with colleagues across the University. You’ll be comfortable leading outreach activities, explaining new systems and processes, and enabling others to adapt positively to change. In this role, initiative, adaptability, and a strong commitment to service delivery are essential, as you help us strengthen the management of curriculum records within a large and diverse university environment.
For details on the experience and skills required, please refer to the job description attached as a PDF below.
About The Department
Education Policy and Quality is a friendly team of over 20 colleagues working to develop and support university policies, processes, and practices in the areas of quality assurance and enhancement, academic governance, partnerships, and regulation. We work with a wide group of stakeholders across the university and outside the university and play a key role in ensuring the policies and regulations are implemented fairly, consistently, and proportionately.
About The University
We are a world-leading research-intensive university founded in 1965. We are ranked 74th in the world and 9th in the UK.* Additionally, 92% of our research is rated world-leading or internationally excellent.**
Find out more about us at warwick.ac.uk/about/.
CLOSING DEADLINE: Sunday 26th April 2026 at 11:55pm (UK Time)
To apply, please click APPLY below and submit your application by the closing deadline.
You will be asked to include a CV and cover letter.
For details on the experience and skills required, please refer to the job description attached as a PDF below.
About The Department
Education Policy and Quality is a friendly team of over 20 colleagues working to develop and support university policies, processes, and practices in the areas of quality assurance and enhancement, academic governance, partnerships, and regulation. We work with a wide group of stakeholders across the university and outside the university and play a key role in ensuring the policies and regulations are implemented fairly, consistently, and proportionately.
About The University
We are a world-leading research-intensive university founded in 1965. We are ranked 74th in the world and 9th in the UK.* Additionally, 92% of our research is rated world-leading or internationally excellent.**
Find out more about us at warwick.ac.uk/about/.
- World University Ranking 2026, Complete University Guide 2026
- Research Excellence Framework 2021
CLOSING DEADLINE: Sunday 26th April 2026 at 11:55pm (UK Time)
To apply, please click APPLY below and submit your application by the closing deadline.
You will be asked to include a CV and cover letter.
Within these documents, please:
You are welcome to include any careers breaks you may have taken (e.g. parental/caring/long-term sick leave).
Please note that if you do not evidence the essential criteria, the hiring panel may not be able to shortlist your application. For guidance on how to format a cover letter, see here.
What we Offer
We Provide a Comprehensive Range Of Benefits, Including
We are proud to be a Living Wage employer.
Our Commitment to Inclusion
To find out more about our commitments to equality, diversity, and inclusion, please see: Our Commitments | University of Warwick
Job Description
JD Curriculum Records Coordinator (111283).pdf – 220KB Opens in a new window
Right to Work in the UK
If you do not yet have the right to work in the UK and/or are seeking sponsorship for a Skilled Worker visa, please follow this link which contains further information about obtaining the right to work in the UK.
- Outline your employment and education history (including your most recent employment).
- Outline the reasons for your interest in this position.
- Demonstrate how you meet the requirements of the role with clear reference to each of the essential and desirable criteria in the Job Description (PDF attached below).
- Interview Date: Tuesday 5th May 2026
- Start Date: To be confirmed
You are welcome to include any careers breaks you may have taken (e.g. parental/caring/long-term sick leave).
Please note that if you do not evidence the essential criteria, the hiring panel may not be able to shortlist your application. For guidance on how to format a cover letter, see here.
What we Offer
We Provide a Comprehensive Range Of Benefits, Including
- An attractive pension scheme.
- 26 days holiday plus University Christmas closure.
- Generous parental/adoption leave policy.
- Onsite childcare facilities.
- Excellent learning and development opportunities.
We are proud to be a Living Wage employer.
Our Commitment to Inclusion
To find out more about our commitments to equality, diversity, and inclusion, please see: Our Commitments | University of Warwick
Job Description
JD Curriculum Records Coordinator (111283).pdf – 220KB Opens in a new window
Right to Work in the UK
If you do not yet have the right to work in the UK and/or are seeking sponsorship for a Skilled Worker visa, please follow this link which contains further information about obtaining the right to work in the UK.