HR Assistant
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Job Description
HR Assistant
Department: Human Resource and Operations
Reports to: Human Resource Manager
Location: London Academy for Applied Technology, Tower Hill
Contract Type: Full-Time
The London Academy for Applied Technology (LAAT) is a dynamic and rapidly growing higher education institution delivering undergraduate programmes in Business, in partnership with Plymouth Marjon University. LAAT is committed to widening participation and delivering an outstanding student experience underpinned by high-quality teaching and robust governance.
Job Purpose
This is a new and exciting position designed to support the continued growth and success of LAAT.
The HR Assistant will provide administrative and coordination support across HR functions.
Primarily, they will support the HR Manager in ensuring accurate maintenance of employee records, recruitment, onboarding, staff engagement, assists with staff compliance and training records, and contributes to the smooth running of day-to-day HR operations.
Key Responsibilities
Human Resources Administration
Employee Records & Data Management
Maintain accurate and up-to-date employee records (electronic and physical).
Ensure staff files include all required documentation (e.g. right-to-work, references, DBS, contracts).
Monitor and update HR databases and systems (e.g. leave, absences, training logs).
Ensure compliance with data protection laws (GDPR) in all HR record-keeping.
Recruitment & Onboarding
Support the end-to-end recruitment process, including:
Posting job adverts.
Scheduling interviews.
Coordinating candidate communications.
Process pre-employment checks: right to work, references, DBS, qualifications.
Prepare and issue offer letters and contracts.
Organise and support new employee inductions and onboarding.
Contracts & Documentation
Draft and manage employment-related correspondence (contracts, amendments, letters).
Track and support probation reviews, contract renewals, and appraisals.
Maintain templates for HR documents, ensuring consistency and compliance.
Absence & Leave Management
Monitor employee absences and annual leave using HR systems or spreadsheets.
Record sickness and other types of leave in line with policy.
Flag and escalate issues such as repeated absences or unapproved leave.
Training & Compliance
Track and schedule mandatory training (e.g. safeguarding, Prevent, GDPR).
Maintain CPD logs and training records for all staff.
Assist in coordinating staff development sessions and evaluations.
Payroll & Benefits Support
Collate and verify monthly payroll data (hours, absences, new starters/leavers).
Liaise with payroll provider or Finance to ensure timely salary processing.