Personal Secretary

NHS Scotland

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who We Are

NHS Ayrshire and Arran are one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

Position

An exciting opportunity has arisen for a Personal Secretary within Business Administration, Mental Health Services, North Ayrshire Health & Social Care Partnership based at Ayrshire Central Hospital, Irvine. This post is offered on a permanent basis.

Hours

37 hours per week.

Monday to Thursday, 9.00 am to 5.00 pm and Friday, 9.00 am to 4.30 pm.

From 1 April 2026, the working week for NHS Agenda for Change staff in Scotland will be reduced. Full-time hours will reduce from 37 to 36 hours (pro rata for part-time staff) without loss of earnings.

UK Driving Licence

Full UK Driving Licence is desirable as the post holder may be required to travel across various sites/bases within Ayrshire & Arran.

What You Will Do

To provide a comprehensive, confidential secretarial and administrative service to the Clinical Nurse Manager for Adult Mental Health and Forensic Services.

For further information on the role please click the link below to view the job description.

Knowledge, Training And/or Experience Required For This Post

• You will be educated to ‘O’ Grade / Standard Grade Credit / National 5 level in English and Maths and possess an SVQ Level III in Business Administration or equivalent experience.
• You will also have a recognised IT qualification as well as a working knowledge of Microsoft Office Packages (Word, Excel, Outlook, Teams and PowerPoint).

Advanced keyboard skills with proven secretarial, minute taking, electronic filing systems management and electronic diary management experience are essential.

Experience of working in an NHS environment with an understanding of NHS interdisciplinary networks is desirable.

You will also have excellent communication skills both written and verbal and have the ability to work effectively and efficiently whilst integrating as part of a team.

You must also have the ability to adhere to strict maintenance of confidentiality with a knowledge/understanding and compliance of General Data Protection Regulation (GDPR).

The ability to work unsupervised whilst using your own initiative is essential as well as being able to work to challenging timescales by organising and prioritising your workload and having the flexibility to adapt to change and last minute demands.

For further information on the requirements for the role please click the link below to view the person specification

If you want to find out more about the role, please contact Lesley Bramwell, Business Administration Manager, (01294) 322460 or email: lesley.bramwell@aapct.scot.nhs.uk.

Please note that we anticipate a high level of interest in this position and may close the vacancy early once enough applications are received. Therefore, please make sure you complete and submit your application at your earliest opportunity.

RIGHT TO WORK / CERTIFICATES OF SPONSORSHIP

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks.

Please visit here

for further information.

We are unable to provide sponsorship for Band 2 posts or bank contracts.

Additional Information For Candidates

• You should apply for this post by completing the application process on NHS Jobs Scotland.
• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date. Late applications will not be accepted.
• For help to complete an application on NHS Jobs Scotland, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
• Please check your email regularly (including junk folders) and your NHS Jobs Scotland account for updates.
• Please contact JobTrain Candidate Support Hub: https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
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