Position: Supervisor – Corporate Secretarial

Location: London (Hybrid)

About Us

The Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations.

Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.

What is it like to work here?

We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.

The Opportunity

We are looking for a Supervisor – Corporate Secretarial to join our Company Secretarial Team as part of our financial services business in London, UK.

As part of our London team, you will be performing the below key duties:

The Supervisor – Corporate Secretarial is a varied and wide-ranging role. This includes, but is not limited to, the following:

Administration of their portfolio of UK entities, including but not limited to: being assigned Client Services Professional responsible for a portfolio of varied clients; acting as the primary contact on client relationships and fulfilling ancillary secretarial duties as appropriate.
Ensuring that the statutory registers are being maintained and are up to date.
Arranging statutory and regulatory filings and ensuring that client companies are compliant with statutory obligations.

Sending out notices and invitations, drafting agendas, coordinating, scheduling and attending meetings, preparing and distributing board and committee packs and taking minutes.

Responsibilities for the lifecycle of the clients, from on-boarding; to ongoing statutory compliance and client service; to off-boarding or dissolution.

Effective use of Maples internal and external systems.

Acting as a channel of communication for the directors on matters of company law and corporate governance.

Assisting the AVPs and VPs with the administration of a wider Maples Group Corporate Secretarial portfolio of clients which includes but is not limited to: new business enquiries, collating information, due diligence information and assisting with the coordinating, scheduling and attending board and shareholder meetings; while acting as a secondary point of contact for the client companies and their board of directors in the absence of the VPs/ AVPs.

Ensuring the effective management of administrators in the team including training, motivating, mentoring, encouraging the office culture, gaining commitment, exercising leadership and effective delegation.

Requirements

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:

3-5 years’ relevant work experience in a corporate company secretarial role dealing with UK entities;
Experience gained within a UK legal or corporate administration firm
formal Company Secretary or related qualification would be preferred.
Fluent English
Independent in work; pro-active and attentive to details;
Excellent verbal and written communication skills;
Excellent organisation and planning skills, being methodical, with strong attention to detail and the ability to deliver on tight timescales;
Excellent knowledge of MS Office Suite (Word, Outlook, PowerPoint).

Benefits & Rewards

The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

Comprehensive health coverage (medical, dental and optical)
Competitive vacation packages
Educational assistance and professional development programmes
Pension plan
Life insurance
Travel insurance
Global mental wellness programme
Social events

You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.

Supervisor, Company Secretary

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