About Flare Bright

Flare Bright is a fast-growing software company specialising in Flight Safety and GPS-free Navigation Systems for the Aerospace, Defence, and Urban Air Mobility sectors. With a team of around 30 professionals, we operate from Oxford/Bicester and White City, London. Our culture is professional, flexible, and inclusive, offering excellent benefits and a proven track record of success. This is a rare opportunity to join an expanding, cutting-edge team.

The Role

We are looking for a detail-oriented and organised Commercial Administrator to support our commercial and business development team. In this role, you will assist with a wide range of administrative tasks, helping to ensure the smooth running of business operations. The role will report to the Commercial Manager.

Key Responsibilities

Help coordinate the internal processes for bids, proposals, and contract renewals by liaising with relevant teams and ensuring timelines are met.
Provide support in researching potential markets, competitors, and clients to aid business development efforts.
Provide day-to-day administrative support, including managing schedules, organising events and meetings, and maintaining client relationships for the business development and commercial teams.
Assist in the preparation, formatting, and proofreading of commercial documents, contracts, and proposals.
Maintain accurate records of client interactions, contracts, and sales data. Assist in preparing regular reports for internal teams to track key commercial metrics.

Skills And Experience

Minimum of 1 year of experience in an administrative or support role, preferably within a technology-focused company or a similarly fast-paced, innovation-driven environment. Experience supporting commercial or business development teams is highly valued.
Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines.

Excellent written and communication skills, with the ability to articulate technical concepts in a persuasive and engaging manner.

Proven ability to quickly learn and adapt to a range of technology platforms, including but not limited to office productivity suites (e.g. Microsoft Office Suite), customer relationship management (CRM) systems and Generative AI tools (e.g. Gemini, ChatGPT)

Attention to detail and ability to handle confidential information responsibly.

A proactive approach to problem-solving and the ability to work both independently and as part of a team.

A proactive self-starter who can take ownership of administrative workflows and independently manage day-to-day operational support.

Requirements

You must be comfortable working within the defence industry. A Baseline Personnel Security Standard check will be undertaken before an offer is made, and you must be willing and eligible for (or already have) at least UK SC clearance. References will be checked.
Must not be subject to restrictions under any non-UK export laws (such as US ITAR)

Location:

This is an onsite position at our Head Office & Workshop in Westcott Venture Park (15 minutes drive from Bicester or Aylesbury, 30 minute drive NE of Oxford).
This is not a remote position, although hybrid working may be considered.

Why Join Us?

Be part of a rapidly growing company at the forefront of cutting-edge technology in the defence sector.
Enjoy a flexible, professional, and inclusive work culture.
Work with a talented team shaping the future of Autonomous Aviation, Machine Learning & Digital Twin technology.
Competitive pro rata salary and benefits including; 33 days annual holiday (pro rata), Employee Assistance Programme, Health Cash Plan, Cycle to Work Scheme, Company Discounts and Rewards, Technology Salary Sacrifice Scheme, Pension Salary Sacrifice Scheme, Company Paid Flu Jabs, Gym Discounts, Enhanced Maternity Leave, Company Paid Sick Leave, Paid Jury Service, support for Continuous Professional Development.

We work in defence as well as commercial and ‘blue light’ sectors, so you must be comfortable working within the defence industry, and be eligible to work in the UK.

RECRUITMENT AGENCIES: Please do not contact us about this role.

Commercial Admin

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