ICT Asset Management Officer

The ICT Asset Management Officer role is a mixture of working within the ICT Developments Warehouse at Blackpool Victoria Hospital and taking kit and doing stock audits for University Hospitals Morecambe Bay sites (Barrow, Kendal And Lancaster). While maintaining the data within theTrust's Configuration Management Database (CMDB).

The ICT Asset Management Officer is responsible for performing regular audits on Trust ICT assets by analysing and interpreting data fromvarious ICT systems or by physical audits across NHS sites. They are also responsible for monitoring the usage of assets (hardware andsoftware) to ensure effective utilisation throughout its lifecycle.

When working in the ICT Developments Warehouse, they are a focal point for internal & external customers for asset availability. They areresponsible for a variety of activities from receipt to the disposal of ICT assets, including stock management and allocation; ensuring all trackedassets are added to the Trust's CMDB and maintaining a safe and secure warehouse environment.

Job description

1. Maintain Licencing records, archiving and removing obsolete licences as required

2. Maintain data integrity of CMDB (hardware and software), performing regular audits on the data and addressing any anomalies asidentified

3. Assist in the standardisation of applications and hardware by logging pro-active incidents for engineers to upgrade/replace non-standard items

4. Maintain list of ICT contracts within the CMDB and liaise with Contract Managers to keep the records up to date

5. To receive goods from suppliers and carriers into the ICT Warehouse and to document such deliveries using the appropriate, procedures. Check and inspect deliveries to ensure accurate quantity and type and are of acceptable quality. Dispose of packaging recycling where possible

6. To prepare goods for return. Liaising with carriers and obtaining signatures when dispatched

7. To security tag and property mark all items to be placed in the Trusts CMDB and to upload the data onto the CMDB

8. Maintain computer records on the CMDB by entering and retrieving information related to the receipt, storage, allocation & disposal of equipment, to ensure the smooth running of the warehouse

9. Utilise space to its optimum efficiency while maintaining good housekeeping standards, including undertaking routine cleaning duties of the warehouse areas

10. Ensure stock is rotated as appropriate, including equipment stored in the cages out on other NHS sites.

11. Protect stock from destruction, abuse, fire and theft whilst in the care of the warehouse

12. Agree re-order levels of stock items and review with management on a regular basis. The post holder will be required to produce and interpret reports to illustrate usage of equipment

13. To generate and provide stock lists on a monthly basis for stock checking purposes, carry out continuous stock checks and ensure that stock levels are adjusted accordingly. Details of items counted and quantities in stores to be maintained on stock sheets and the relevant Trust(s) computer systems. Liaise with teams/management on slow moving/obsolete items.

14. Assign equipment to jobs, Liaise with engineers to assist in scheduling and prioritising own work whilst maintaining data integrity within a secure and controlled environment

15. Manage the receipting of returned/replaced equipment for disposal or reuse as appropriate, monitoring disposals and ensuring data related to those assets is archived or updated as applicable on the relevant systems, including the CMDB

16. Ensure data and any reusable parts are removed from returned equipment prior to disposal, in line with Trust policy

17. Manage 3rd party collections, including redundant hardware and bulk recycling, preparing/processing items ready for the collections

18. To support the Requisitioning Team, having a working knowledge of the relevant computer systems, to ensure the department operates within the Trust(s) policies and procedures including Standing Financial Instructions and Standing Orders

19. Work independently for most of the time, guided by standard operating procedures. Generate own daily work plan in line with customer requirements, re-prioritising work to accommodate unscheduled changes

20. Be flexible in covering the duties of other staff as required, including providing query support on ICT procurement processes

21. Undertake relevant continued professional development.

22. To adhere to the current departmental uniform/dress code

23. To perform regular Health & Safety audits on the warehouse working areas

24. Work in accordance with the requirements of statute, technical guidance and codes of practice and Trust and Departmental Policies and Procedures

25. Travel between sites for equipment delivery/collections and when performing audits, using Trust vehicles where appropriate.

Please see the attached Job Description & Person Specification before applying, and for further information.

Person specification

Qualifications

Essential

• Educated to NVQ Level 3 in a relevant subject or equivalent experience.
• ITIL Foundation (Green Badge)

Desirable

• Licensing qualification
• Logistics or Stock Management qualification

Experience & Knowledge

Essential

• Experience of asset management systems including configuration management and lean techniques

Desirable

• Knowledge of ITIL components such as Change Management
• Understanding NHS structures and procurement processes
• Microsoft Office Suite Intermediate and Advanced

Driving Licence

Essential

• Full UK Driving Licence

Skills & Ability

Essential

• Service orientated and customer focused.
• Ability to demonstrate effective communication, verbal and written, with staff of all levels
• Ability to analyse & interpret large amounts of data
• To work as part of a team, and able to work unsupervised, using own initiative, problem solving & decision making to prioritise and manage time effectively.
• Ability to demonstrate assertiveness with regards to controlling movement of assets in and out of the warehouse whilst maintaining and developing own personal resilience

About the employer

Blackpool Teaching Hospitals NHS Foundation Trust is ideally situated just a forty five minute drive from Manchester. The Trust provides servicesto the 440,000 residents of Blackpool, Fylde & Wyre and North Lancashire, as well as specialist tertiary care for Cardiac and Haematologypatients.As one of the United Kingdom's largest coastal resort, Blackpool has plenty to offer its residents - it's not just a good place to work; it's a greatplace to live. In addition to its bustling centre and historic seafront, the town is world famous for its many attractions, including the famousBlackpool Tower. Blackpool also offers a number of scenic cycling routes round our local parks and across the surrounding countryside, as well asboasting panoramic views of the coast on its picturesque Promenade. Further afield, Blackpool also benefits from less than three-hourconnections via rail to Edinburgh in the north and London in the south.