PA to the Founder Executive Meeting Coordinator & Minutes Specialist
Not disclosed
Salary
Not disclosed by employer
Ineligible
Going rate
Occupation not currently eligible
This role may not meet Skilled Worker requirements
Our predicted code SOC 4215 is not currently on the eligible-occupation list, so a Skilled Worker visa is unlikely for this exact role. Classifications are algorithmic — check the occupation eligibility rules and confirm with the employer.
About the role
Personal Assistant to the Founder
Executive Meeting Coordinator & Minutes Specialist
Location: London, United Kingdom
About the Role
We are looking for an exceptional Personal Assistant to support the Founder of an international AI and robotics company
This is far more than a traditional assistant position. The successful candidate will ensure seamless execution of meetings, communications, and day-to-day priorities in an extremely fast-paced international environment
A critical part of this role is attending high-level meetings conducted entirely in English, producing exceptionally accurate meeting minutes, documenting key discussions, decisions, and action items, and ensuring flawless follow-up. Outstanding written and spoken English is therefore absolutely essential
The ideal candidate is highly organized, detail-oriented, proactive, and capable of maintaining absolute confidentiality
Key Responsibilities
- Attend executive meetings with the Founder and senior leadership te
- am.Take comprehensive, accurate, and well-structured meeting minutes in Engli
- sh.Capture decisions, action items, ownership, deadlines, and follow-up requirements with exceptional precisi
- on.Produce executive summaries immediately by the end of the meetings and confirm decisions in live with stakeholde
- rs.Track action items and ensure timely follow-up across multiple stakeholde
- rs.Draft professional correspondence and documentation in impeccable Engli
- sh.Proofread presentations, reports, and other business documen
- ts.Manage the Founder's complex calendar, meetings, and prioriti
- es.Coordinate domestic and international travel, including flights, accommodation, visas, and detailed itinerariy
- Organize business and personal schedules
Requirements
- Native or near-native written and spoken English is mandatory
- Based in London and legally authorized to work in the UK
- Proven experience supporting founders, CEOs, entrepreneurs, or senior executives
- Extensive experience taking minutes during executive meetings and producing professional meeting protocols in English
- Exceptional listening, note-taking, and business writing skills
- Outstanding attention to detail with the ability to capture complex discussions accurat
- Excellent organizational and project management ski
- Ability to prioritize multiple tasks in a fast-paced environment
- Strong discretion, integrity, and professionalism
- Excellent command of Microsoft Office, Google Workspace
Preferred Qualifications
- Experience working with founders of technology companies or high-growth star
- tups.Experience within Executive Office, Chief of Staff, Executive Assistant, or Family Office environment
- Experience supporting board meetings, investor meetings, or executive committees
- Familiarity with AI, technology, or venture-backed companies
What We offer
- The opportunity to work directly alongside the founder of one of the world's most ambitious AI company
- Exposure to strategic decision-making at the highest level
- A dynamic, entrepreneurial, and international environment
- Competitive compensation package
- Long-term career growth and the opportunity to become one of the Founder's most trusted business partners
Reporting
- PA will be directly reporting to the Chief of CEO Office and assist to the Founder
on site
This description is the source posting as it read when we added it. We are not affiliated with Humanoid, so check their own site for the current details.
Where this offer sits in the market
SOC 4215 · UK · ONS ASHE 2025 · ~96k in sampleSimilar sponsored roles
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What salary is needed for this role to be eligible?
Skilled Worker roles must clear both the general salary threshold and the occupation-specific going rate. See our occupation eligibility guide for the current figures.