Production & Compliance Admin Assistant

Reports to:  Production  Manager

Role overview:

Supports the Production Manager to ensure the smooth running and maintenance of all production across women's and men's categories for factories in Turkey, China and India, with a strong focus on materials integrity, fabric testing, and sustainability compliance throughout the production process.

Responsibilities and Duties:

• Raises and sends PO's.
• Issues product barcodes.
• Approving invoices and packing lists.
• Approve and maintain all care labels with factories, ensuring washing and care instructions meet fabric composition and regulatory requirements.
• Coordinate fabric and garment testing with labs and factories (e.g. colourfastness, shrinkage, pilling, tensile strength, country-specific requirements etc), tracking results and following up on any failures or retests.
• Maintain and monitor compliance with washing and care labelling guidelines across all product categories.
• Support the tracking of sustainability credentials for fabrics and trims (e.g. certifications, recycled content, responsible sourcing standards) and help maintain supporting documentation.
• Utilise and optimise ROI from our Sustainability partners – Sedex, Fairly-Made
• Maintain and update Airtable, including fabric testing status, care label approvals, and sustainability data.
• Organising and maintaining all samples, liaising between social and wholesale for sampling needed.
• Communicates with third party suppliers on agreements and ordering, including testing labs and certification bodies.
• Helps to chase and liaise with factories on testing timelines, fabric approvals, Wholesale Customer requirements and compliance documentation.
• Works alongside Internal team to ensure goods are delivered to our wholesale customers on time and in full and to required standards .
• Supports the wider team in all tasks as requested and general office duties, including keeping the workplace organised.