Purchase Ledger Administrator

Main Purpose:

The Purchase Ledger Administrator is responsible for accurate, timely and controlled purchase ledger processing, ensuring supplier invoices, coding, approvals, reconciliations, payment preparation and financial records are maintained to a high standard.

The role owns the quality and reliability of purchase ledger administration within the Finance function. This includes maintaining strong documentation, using finance and property systems correctly, following approval and purchase order controls, resolving discrepancies promptly and supporting clear communication with suppliers and internal teams.

The role requires accuracy, pace, organisation and pride in doing the basics exceptionally well. The postholder is expected to manage high transaction volumes without losing control of detail, deadlines or compliance. The standard expected is that of a reliable, high-performing finance administrator who takes personal responsibility for accuracy, follow-through and financial control.

Key information:

Location: Ship Canal House, 98 King Street, M2 4WUWorking pattern: On site 5 days per week, 1-day WFH after probation, hours 8.30am-5.30pm/8am-5pm or 9am-6pmJob title: Purchase Ledger Administrator
Salary: £27,000 - £30,000 DOE
Main Duties:

• Process supplier invoices accurately and efficiently, ensuring correct coding, approval routing, and supporting documentation
• Maintain purchase ledger controls in line with Praxis procedures, approval requirements, and finance standards
• Ensure purchase order, approval, and payment controls are followed, progressing invoices only where appropriate authority and documentation are in place
• Use Bluebox, MOJO, and purchase order systems accurately, maintaining complete and up-to-date records
• Manage high transaction volumes effectively, prioritising urgent items and meeting agreed deadlines