QA Admin Assistant

Bilfinger is an international industrial services provider with a vision to be the No. 1 for its customers in enhancing efficiency and sustainability within the process industry. Bilfinger’s comprehensive portfolio spans the entire value chain, from consulting & engineering to prefabrication & installation, access & insulation, and services that improve the asset performance of industrial plants.

The company operates in three geography-based segments: Western Europe, Central Europe, and International, with primary activities in Europe, North America, and the Middle East. Its process industry customers come from markets such as chemicals & petrochemicals, energy, oil & gas, and pharma & biopharma. With about 31,000 employees, Bilfinger upholds the highest standards of safety and quality, generating revenue of €5.4 billion in the financial year 2025. To achieve its goals, Bilfinger has identified two strategic levers: Operational Excellence to continuously improve its own efficiency and performance, and Market Expansion to strengthen customer orientation and establish Bilfinger as the partner of choice.

Main Responsibilities 

Assist in the formatting, and distribution of quality documents such as Follow Up Documents (FUDs), Non-Conformance Reports (NCRs) etc.. 

Maintain and update document registers, logs, and trackers to support quality team operations. 

Support the compilation and submission of Lifetime Quality Records (LTQRs) and other QA deliverables. 

Perform administrative duties including meeting coordination, minute-taking, data entry, and general document filing. 

Liaise with internal teams, contractors, and suppliers to gather or distribute quality documentation as required. 

Assist in tracking NCRs, Corrective Actions, and Preventive Actions (CAPA) within quality systems or databases. 

Ensure that records are uploaded to the correct location in the project’s Electronic Document Management System (EDMS) in line with version control and configuration rules. 

Support QA personnel during audits, inspections, and reviews by preparing documentation and responding to information requests. 

Any other reasonable tasks requested by the line manager  

Experience & Qualifications

• Minimum 2 years’ administrative experience in an engineering, construction, or quality-related environment. 
• Experience working with document control systems and understanding of document lifecycle processes. 
• Qualifications in Business Administration, Document Control, or similar (.i.e., NVQ Level 2/3… etc.) 
• Strong administrative and organisational skills with keen attention to detail. 
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint). 
• Basic understanding of quality management systems and documentation standards (ISO 9001 or equivalent). 
• Comfortable working in a high-pressure, highly regulated project environment. 
• Good written and verbal communication skills. 
• CCNSG 

 Desirable Experience & Qualifications 

• Previous involvement in document control, project support, or quality management teams on large infrastructure projects is desirable. 
• Previous experience working on Hinkley Point C or another Nuclear Licensed Site. 
• Familiarity with EDF’s EDMS (i.e., Switch, Team Centre, SharePoint). 
• Awareness of Lifetime Records. 

If you have any questions please contact Anahita Razeghian (anahita.razeghian@bilfinger.com).

Bilfinger is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability or other characteristics protected by law.

If you are interested in an employment with Bilfinger, please submit your application in the safe environment of our global job portal only using the "apply now" button