Senior Payroll Specialist

We’re looking for an experienced senior payroll specialist to take full ownership of our monthly payroll for 330+ employees You’ll be responsible for ensuring our people are paid accurately, on time, and in full compliance with UK payroll legislation.

Responsibilities

• Process the full end-to-end monthly payroll cycle for 330+ employees accurately and on time, with the business expected to grow to approximately 700 employees.
• Coordinate with different departments and team heads to ensure the accuracy and completeness of payroll data, using the information provided to prepare and process payroll accurately and on time.
• Ensure all payroll activity complies with UK legislation, including PAYE, National Insurance, employee benefits, statutory payments (SSP, SMP, SPP and ShPP), and pension auto-enrolment obligations.
• Prepare and submit pension contribution summaries to the relevant pension providers.
• Prepare and post monthly payroll journals, ensuring payroll costs are accurately reflected in the accounts.
• Submit payroll data to HMRC accurately and on time via RTI.
• Maintain accurate employee payroll records, including processing joiners, leavers and monthly contractual changes.
• Manage and resolve employee payroll queries in a timely and professional manner.
• Handle sensitive payroll data with discretion and in full compliance with data protection regulations.
• Support the Senior Accountant with month-end close processes, payroll reconciliations and related reporting.
• Assist with ad hoc finance and payroll-related tasks as required by the wider Finance team.
• Coordinate closely with the HR department, acting as a key link between HR and Finance to ensure payroll information is accurate, complete and provided on time.
  
  

Skills & Attributes

• High level of accuracy and attention to detail - payroll errors have a direct impact on people's lives and you take that seriously.

Strong communication skills, with the confidence to respond to employee payroll queries clearly and professionally.

Organised and self-managing - you can handle competing deadlines and keep payroll running to schedule without being chased.

Discretion and integrity when handling confidential employee data.

Problem-solving mindset - able to identify discrepancies, investigate root causes, and resolve issues quickly.

Collaborative and team-oriented.

Our Values

At Flatpay, how we work matters as much as what we achieve.

• Happy Humans - We bring energy to our work and create teams people enjoy being part of.
• No Assholes - We perform at a high level while treating colleagues and customers with respect.
• It's Our Business, Own It - Everyone takes responsibility and manages their work like it's their own business.
• Start With No - We challenge ideas, think commercially and focus on what truly creates value.
• Sky-High Ambitions - We set bold goals and expect people to keep raising the bar.
• The Best Argument Wins - Titles don't decide outcomes. We debate openly to reach the best decisions.
  
  

Background & Requirements

• Proven end-to-end payroll processing experience in a UK-based role.
• Strong working knowledge of UK payroll legislation: PAYE, NI, statutory leave payments, auto-enrolment, and RTI submissions.
• Experience managing payslips, employee benefits, and pension administration.
• Advanced Excel skills, including the ability to work confidently with large datasets.
• Experience working with commission-based payroll.
• Experience using PayEscape,Phase 3 or similar cloud-based payroll software.
• Fluent in English.
• Right to work in the UK (unfortunately we can't offer visa sponsorship right now).
  
  

Desirable

• CIPP qualification or working towards it.

Experience working within a fast-growing or scaling business.

Benefits

We want Flatpay to be a place people genuinely want to work. Here's what we offer from day one:

• Loyalty Leave - 20 days holiday rising to 25 with length of service, you gain an extra day for every year completed, up to a maximum of 25.
• Employee Assistance Programme - Free, confidential support on personal and professional matters.
• Private Medical Insurance - Private medical cover for all employees.
• Health Cash Plan - Claim back the cost of everyday health expenses.
• Monthly Socials.
• Unlimited free snacks and drinks in the office.
  
  

Hiring Process

• Application Review - Our Talent Team reviews your CV to assess experience and potential fit.
• Talent Team Call (30 minutes) - A conversation to understand your background and discuss what motivates you.
• 1:1 Microsoft Teams interview with the Senior Accountant.
• Online Test
• Call with Head of HR & Head of Finance (30 minutes)
• Offer - Successful candidates receive a fast turnaround to offer.
  
  

Established in 2022 in Copenhagen with a commitment to transparency, we've streamlined card payments to small and medium-sized businesses. Our innovative pricing model eliminates hidden costs and fees, offering a simple flat rate for all cards with no monthly subscription for our point-of-sale and payment solutions.

Operating in Denmark, Finland, Germany, Italy, France, the United Kingdom, and the Netherlands, we're more than just a service provider; we are your trusted business partner.

We continuously strive to stay ahead of the curve, adapting our solutions to meet our clients' evolving needs. Ready to be part of something extraordinary?