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Site Administrator
Not disclosed
Salary
Not disclosed by employer
£41,700
Going rate
Skilled Worker going rate
This role likely qualifies for a Skilled Worker visa
Our predicted code SOC 3133 (66% match) is an eligible occupation, with a going rate of £41,700, and JOSEPH GALLAGHER LIMITED is a licensed sponsor. That is our reading of the published rules. Whether they issue a Certificate of Sponsorship is still their call.
About the role
Location: Wanlip
Hours: Starting part time but will move to full time
Join Our Team: We are looking for a highly organised and efficient Site Administrator to join our team. This role is crucial in supporting our site operations and ensuring effective coordination of staff and resources.
Key Responsibilities:
Site Induction Management:
Register new employees, assist in form completion, and update profiles.
Coordinate with clients for profile review and approval.
Ensure staff attend inductions, manage profile transfers, and update expiries.
Handle Access Card requests for new, missing, or damaged cards.
Complete offer forms for HR once manager approval is obtained.
Safety Critical Medical Coordination:
Check staff availability for medical appointments.
Book appointments and send confirmations.
Obtain medical results and upload to relevant sites.
Prepare and send purchase orders to medical centers.
Safety Glasses Prescription Processing:
Liaise with Health & Safety for prescription requests and distribute to staff.
Friday Pack Responsibilities:
Prepare and take Minutes of Meeting.
Update Weekly Tab Scoring and compile reports for clients.
Onboarding New Starters:
Assist new employees post-induction with site directions and contract management.
Handle pre-employment questionnaires and verify necessary documents.
Holiday Management:
Issue and track holiday forms.
Maintain individual holiday records and assist staff with holiday-related queries.
Timesheet & Payroll Support:
Address payroll queries and assist in timesheet preparation.
Process lodging applications and documentation.
General HR Assistance:
Support staff with required documents and communicate with HR on staff updates.
Maintain attendance and absence records.
Training Coordination:
Communicate training details to attendees and maintain tracking lists.
Administrative Duties:
Prepare daily and weekly reports.
Manage contract copies, reference letters, and update requests.
Gate Access and Issues:
Address gate access concerns and manage visitor pass requests.
Requirements:
Proven administrative experience, preferably in a site-based role.
Strong organisational and multitasking skills.
Excellent communication and interpersonal abilities.
Experience of civil or construction would benefit the person but not a must.
Familiarity with office management procedures and basic accounting principles.
Benefits:
Competitive salary.
Opportunities for career advancement.
Supportive and dynamic work environment.
Apply Now: If you are a detail-oriented and proactive individual looking to make a significant impact in a site administrative role, please submit your CV and cover letter online. We look forward to your application!
Company Background
The Joseph Gallagher Group is a family owned Civil Engineering business that delivers expertise whilst putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.
LIFE Culture
We're promoting a culture change within the industry and demonstrating initiatives to dramatically improve Health, Safety and Wellbeing. In 2014, we launched our award-winning cultural safety programme (LIFE) which is deeply embedded into the company’s DNA and core values.
Disability Confident Committed
We are a disability confident employer and we're committed to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.
Reasonable Adjustments
We want to make our recruitment processes accessible to everyone, so if there is any way that we can support you to enable you to be the best you can, please contact the HR team at HR@josephgallagher.co.uk.
This description is the source posting as it read when we added it. We are not affiliated with JOSEPH GALLAGHER LIMITED, so check their own site for the current details.
Where this offer sits in the market
SOC 3133 · UK · ONS ASHE 2025 · ~33k in sampleSimilar sponsored roles
See all jobsNo close matches live right now.
Browse more sponsored jobs at JOSEPH GALLAGHER LIMITEDAbout sponsorship for this role
Does this job guarantee visa sponsorship?
Not necessarily. JOSEPH GALLAGHER LIMITED holds a sponsor licence, but sponsorship for a specific hire is always the employer's decision. Be upfront in your application that you'll require it.
What salary is needed for this role to be eligible?
The offer must clear both the general threshold and the SOC 3133 going rate of £41,700. New-entrant and shortage discounts can lower it.