Production Coordinator, Studios

Who We Are:

Applications will close on Friday 18th September at 11.59pm UK Time.

Overview of Job

The Production Coordinator is responsible for key production coordination and support and acts as the operational backbone of a production.

Working as part of the wider production team, the role supports the smooth day‑to‑day running of the production by managing logistics, coordinating activity, and assisting with cost tracking. The Production Coordinator works both in the office and onsite, providing hands‑on operational support to ensure the production runs efficiently and to schedule.

This role will involve working on coverage of the 2027 Women’s World Cup in Brazil.

Key Responsibilities and Accountabilities

• Provide key production coordination support across the production, working closely with the Production Management team to ensure the smooth running of the production in the office, remote hub, and onsite.
• Organise shoots and onsite bookings, including arranging clearances, film permits, and associated logistical planning such as transport, accommodation, and catering.
• Book and coordinate crew, including onboarding, scheduling, and creating Work Orders via the payment portal.
• Liaise with third‑party suppliers and process invoices as required.
• Liaise with internal departments (including Legal, HR, Finance, and Immigration) to assist with securing visas and work permits when required.
• Create and distribute detailed call sheets and risk assessments, acting as a key point of contact for crew.
• Track costs on a daily basis, working closely with the Accounts Assistant to monitor spend, process invoices, and raise purchase orders.
• Troubleshoot and respond to ad‑hoc production queries and duties in conjunction with the Production Manager.
• Complete post‑production paperwork, including music cue sheets, PAPs, and archive and music clearances where applicable.
• Maintain effective working relationships with internal facility providers and external suppliers.
• Assist with the creation and distribution of production documentation, including call sheets and studio information.
• Champion IMG’s Diversity, Equity, and Inclusion initiatives and actively support the organisation’s mental health programmes.
• Assist in implementing all health and safety procedures, including risk assessments.
• Work closely with colleagues across pre‑production, production, and post‑production to support IMG’s GreenToScreen sustainability goals and reduce the production’s carbon footprint wherever possible.

Knowledge and Experience

• Proven experience in a Production Coordinator role, ideally with international experience across a range of projects, including live OBs and/or remote production operations.
• Strong ability to support cost management of production budgets, working closely with Production Managers and Finance teams.
• Knowledge of production and post‑production technologies and workflows.
• Understanding and practical experience of archive and music clearance processes.
• Knowledge of production insurance and health and safety requirements.
• Experience working directly with clients and on‑screen talent.
• Excellent written and verbal communication skills, with strong organisational capability.
• Confidence in managing large crew teams during pre‑production and event time.
• Experience working with international teams and stakeholders where English is not a first language (essential).
• Multi‑language skills (desirable).

Skills and Abilities

• Positive, professional, and proactive approach to work.
• Strong interpersonal skills with the ability to build effective working relationships.
• A collaborative team player with clear and confident communication skills.
• Ability to plan, prioritise, and manage workload effectively in a fast‑paced environment.
• Calm, resilient, and solutions‑focused under pressure.
• Able to work independently with initiative, as well as collaboratively within a team.
• Computer literate with experience using a range of project management and production tools.

In addition, success at IMG is driven by four core competencies that apply to all employees:

• Business Acumen – Understanding financial drivers, interpreting business data, aligning decisions to strategic outcomes

Working Conditions

• Some international travel may be required.
• Full time, 12 month FTC.
• Based at our Stockley Park office on a hybrid basis.
• DOILS will be given for days worked in addition to usual working pattern.

TKO EEO Statement:

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.