Project Support Coordinator

Aarsleff Ground Engineering Ltd is a leading UK specialist in piling, ground engineering, and geotechnical solutions, delivering complex foundation and ground engineering projects across the infrastructure, energy, commercial, rail, marine, and residential sectors. Headquartered in Newark, Nottinghamshire, Aarsleff operates nationwide, working in close partnership with clients from early design through to delivery and handover.

Purpose of the Role

Reporting to the department manager and Company Secretary, the Project Support Coordinator provides administrative support across central business support and our Plant team. This includes processing and monitoring documentation, maintaining accurate records in centralised systems, preparing meeting minutes, creating and tracking purchase orders, and liaising with department leads and external suppliers. Through proactive and efficient support, the role helps ensure the smooth running of projects and central office functions.

Main Duties

Office and Business Support

• Provide central business support at the Newark Head Office and Plant Yard.
• Prepare, format, and manage documents using Microsoft Word, Excel, PDF, and Outlook.
• Provide reception cover and support reception duties on a rotational basis.
• Support company fleet administration and related internal processes.
• Complete pre-qualification questionnaires for external stakeholders.
• Carry out additional administrative duties as required to support business operations.
  
  

Project and Plant Administration

• Monitor and control incoming site paperwork, received by post or through the app, to ensure it is received on time.
• Scan, upload, and maintain records and data in the relevant files and systems.
• Attend internal meetings as required and produce accurate minutes for distribution.

#Step into the Blue Workplace Core Values:

Life & Health

• We know that safety begins and ends with each Aarsleff/Centrum/Cannon employee.
• We understand that speaking up is a vital behaviour and everyone has the obligation to stop work if they believe it is not safe.
• We believe that safety is not on par with productivity; rather it is an ethic that guides everything our employees do.
• We empower our employees in a work environment that is conducive to creating the optimal work/life balance.
  
  

Trust

• We pride ourselves on providing complete visibility into the successes, and sometimes failures, of our business.
• We share openly and are remarkably transparent in all our dealings.
• We make uncommon levels of information available to everyone in the company.
• We build long-term relationships with our clients, partners, suppliers and colleagues that are built on trust, respect, and collaboration.
  
  

Responsibility

• We know that it is our responsibility to embrace new ways of working and improve on what we do.
• We take ownership of our ideas and run with them.
• We give each other feedback, about what we do well, and where we can improve. This is a collective responsibility.
• We are cost-conscious about keeping an eye on expenses and making smart, sustainable
  
  

choices even in the small, everyday things.