Resource Planning Analyst

Job title: Resource Planning Analyst - Chief Capital Office

Salary: £39,000

Grade: Band 2

Contract type: TfL

Reference: 5356

Team: Resource & Capability ManagementContract details: Permanent

Location: Hybrid/ Endeavour Square

Application closing date: 14th October @ 23.59

Please note that this vacancy may close early if a high volume of applications is received. We therefore recommend applying as soon as possible.

A one-page cover letter is required as part of your application and should demonstrate your relevant experience against the key criteria of the role.

All offers of employment are subject to satisfactory right‑to‑work checks. Candidates must be able to demonstrate their right to work in the UK. At the present time TfL is unable to offer visa sponsorship for this role.

Direct Opening Statement

This role requires proven experience in

• Resource Management,
• Workforce Planning,
• Recruitment Analytics,
• Workforce Reporting,
• Advanced Excel skills. (Excel tools such as Pivot Tables, XLOOKUPs, data validation, reporting, and dashboard creation. You will be expected to analyse workforce data, produce reports and forecasts, and provide insights to support senior decision-making.
  
  

While resource management experience is desirable, we are primarily seeking a highly organised and detail-oriented individual who can confidently support administrative, coordination and reporting activities, maintain accurate records, manage data and documentation, and undertake a range of general administrative tasks. The role also requires the confidence and professionalism to work effectively with senior stakeholders and communicate clearly across a range of teams and levels within the organisation.

About You

You will ideally already have experience supporting workforce planning, resource allocation, headcount management, recruitment forecasting, capacity planning, or similar workforce-focused activities.

You will be confident working with large datasets, producing meaningful workforce insights, and influencing decision-making through accurate reporting and analysis.

You'll Bring

• Advanced Excel skills including Pivot Tables, XLOOKUP, Index Match, reporting, dashboards and data analysis.
• Some experience analysing workforce, recruitment or operational data to identify trends, risks and resource gaps.
• Strong commercial awareness and understanding of how resource decisions impact delivery, cost and organisational performance.
• Experience producing headcount reports, forecasts and workforce dashboards for senior stakeholders.
• The ability to challenge and influence stakeholders using data-led insights.
• Exceptional attention to detail and experience maintaining workforce and organisational data.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
  
  

Essential Requirements

You are unlikely to be successful if you do not have:

• Some previous experience in Resource Management, Workforce Planning, or Recruitment Analytics or a similar resource-focused role.
• Advanced Microsoft Excel skills.
• Experience working with large and complex datasets.
• Experience producing reports, forecasts and management information for senior leaders.
• Strong analytical, numerical and problem-solving skills.
  
  

Application Process   

• Please apply using your CV and cover letter
• Think carefully about the skills, knowledge and experience in the advert and cover this in your CV
• PDF format preferred and do not include any photographs or images
  
  

Equality, diversity and inclusion

We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria. We also use anonymising software that removes identifying information from CVs to make the process fair.

 

Benefits

In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the level of role but mostly include the below:

• Final salary pension scheme 
• Free travel for you on the TfL network 
• Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home
• 29/30 days annual leave plus public and bank holidays 
• TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow
• Private healthcare discounted scheme Tax-efficient cycle-to-work programme Retail, health, leisure and travel offers 
• Discounted Eurostar travel
  
  

We will make every effort to give you as much notice as possible, however some interviews/assessments could be organised at short notice.

Vetting Process

At Transport for London, safety, trust and fairness sit at the heart of how we recruit. Our Vetting Charter (https://tfl.gov.uk/corporate/careers/our-vetting-process) explains the checks we carry out before you join us, helping ensure we create a safe, inclusive and reliable network for everyone who depends on our services. We simply ask that the information you provide is honest and accurate so we can progress your application smoothly. If something doesn’t match or can’t be verified, we may not be able to move forward with your application, but we’ll always treat you with transparency, respect, and clear communication throughout.